Are you always in a rush? Struggling to get your work done on time? Well maybe you need to manage your time better. Our productivity and time management words might be able to help you.
Beginner
| Word | Meaning | Example Sentence |
| Task | A piece of work to be done. | I have several tasks to complete today. |
| Time | The indefinite continued progress of existence and events in the past, present, and future regarded as a whole. | We need to manage our time effectively. |
| Work | Activity involving mental or physical effort done in order to achieve a purpose or result. | He focuses on his work during the day. |
| Finish | Bring (a task or activity) to an end; complete. | I need to finish this report by Friday. |
| Start | Begin or set in motion. | Let’s start the meeting on time. |
| Fast | Moving or capable of moving at high speed. | He works fast to meet deadlines. |
| Slow | Moving or operating at a low speed. | A slow internet connection hinders productivity. |
| Plan | A detailed proposal for doing or achieving something. | We need a plan to improve efficiency. |
| Schedule | A plan for carrying out a process or procedure, giving lists of intended times and events. | Please check your schedule for the meeting. |
| Organize | Arrange or put in order. | It’s important to organize your workspace. |
Intermediate Productivity and Time Management Words
| Word | Meaning | Example Sentence |
| Efficiency | Achieving maximum productivity with minimum wasted effort or expense. | We aim to improve efficiency in our workflow. |
| Prioritize | Designate or treat (something) as being more important than other things. | You must prioritize your tasks based on urgency. |
| Deadline | The latest time or date by which something should be completed. | The project deadline is next week. |
| Delegate | Entrust (a task or responsibility) to another person. | Managers should delegate tasks effectively. |
| Focus | Pay particular attention to. | It’s hard to focus with distractions. |
| Streamline | Make (something) more efficient and effective by simplifying or reorganizing it. | We need to streamline our processes. |
| Procrastinate | Delay or postpone action; put off doing something. | Try not to procrastinate on important tasks. |
| Allocate | Distribute (resources or duties) for a particular purpose. | We need to allocate time for training. |
| Optimize | Make the best or most effective use of (a situation, opportunity, or resource). | We need to optimize our resources for maximum output. |
| Time Management | The process of planning and exercising conscious control over the time spent on specific activities, especially to increase effectiveness, efficiency,1 or productivity. | Effective time management2 is crucial for success. |
Advanced
| Word | Meaning | Example Sentence |
| Workflow Optimization | The process of analyzing and improving the sequence of tasks in a process to increase efficiency and reduce waste. | Workflow optimization resulted in a 20% increase in productivity. |
| Bottleneck | A point of congestion or obstruction in a system that impedes overall progress. | The approval process was a bottleneck that slowed down the project. |
| Lean Methodology | A systematic method for waste minimization within a manufacturing system without sacrificing productivity. | Implementing lean methodology reduced our operational costs. |
| Agile Framework | An iterative and incremental approach to project management that emphasizes flexibility and collaboration. | We adopted an agile framework to respond quickly to changing requirements. |
| Timeboxing | A time management technique that involves allocating a fixed time period to each planned activity. | Timeboxing helped us stay on track during the project. |
| Pareto Principle | The principle that roughly 80% of the effects come from 20% of the causes. | Applying the Pareto principle helped us focus on high-impact tasks. |
| Task Decomposition | The process of breaking down complex tasks into smaller, more manageable sub-tasks. | Task decomposition made the project seem less overwhelming. |
| Just-in-Time (JIT) | A manufacturing strategy that aligns raw-material orders from suppliers directly with production schedules. | Implementing just-in-time inventory management reduced storage costs. |
| Cognitive Load | The total amount of mental effort being used in the working memory. | Reducing cognitive load improves focus and productivity. |
| Continuous Improvement | An ongoing effort to improve products, services, or processes. | Our company is committed to continuous improvement in all areas. |
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